29
August
2022
|
10:42 AM
America/Chicago

UHD Adopts DocuSign For Electronic Forms Management Sept. 1

Summary

By Laura Wagner

On Sept. 1, the UHD community will have a new way of digitally signing forms when DocuSign will replace Adobe Sign across the University of Houston System (UH System).

The change will affect Purchasing, Property Management, ESO, and Budget staff primarily, as well as departmental administrators across UHD who have specific responsibilities that require the use of University forms. Most of these individuals have already had training, and they will be the initiators of a given DocuSign process. For the rest of the University, DocuSign will largely remain invisible. Employees who receive a DocuSign request can simply follow the instructions provided in the email.

DocuSign

For example, if you are eligible for an Alternative Work Arrangement, you will need to fill out an Authorization for Off-Campus Property to use your laptop or other equipment at home. That authorization uses a DocuSign form. After the form is initiated, you will receive an email asking for your signature. You only have to click on the button within the email to sign. Once the process is completed, you will be given a confirmation (see image) that you have successfully signed the document.

Most UHD forms look the same in DocuSign as they did in Adobe Sign, but a few have been updated to a new template. The information in the forms is the same as it was in Adobe Sign, however.

“Most employees won’t notice the difference—they don’t have to have an account to use DocuSign, they simply click on the link in the email and follow the instructions,” said Theresa Meneley, Associate Vice President, Business Affairs. “Employees in Purchasing, Property Management, ESO, and Budget who are the initiators of a signoff process will need an account and training, and they can ultimately create templates for their departments as needed.”

“DocuSign provides an easier process yet is still legally valid and very secure,” said Meneley. “In these times of email scams, it’s important for employees to be able to trust that their electronic signature is going to be handled securely.” And because the switch to DocuSign is a UH System initiative, any forms that cross System channels will all be in DocuSign, Meneley added.

Questions regarding new DocuSign accounts should be directed to Tanisha Wilson, Financial Analyst, at wilsont@uhd.edu. Questions regarding forms should be directed to your department administrator.

About the University of Houston-Downtown

The University of Houston-Downtown (UHD) is the second-largest university in Houston and has served the educational needs of the nation’s fourth-largest city since 1974. As one of four distinct public universities in the University of Houston System, UHD is a comprehensive, four-year university led by President Loren J. Blanchard. Annually, UHD educates approximately 14,000 students, boasts more than 66,000 alumni, and offers 45 bachelor’s degrees, 12 master’s degrees, and 19 online programs within four colleges: Marilyn Davies College of Business, College of Humanities and Social Sciences, College of Public Service, and College of Sciences and Technology. UHD has one of the lowest tuition rates in Texas.

U.S. News and World Report ranked UHD among the nation’s Best Online Bachelor’s Programs for Applied Administration and Best Online Master’s Programs in Criminal Justice, as well as a Top Performer in Social Mobility. The Wall Street Journal/College Pulse ranked UHD one of the best colleges in the U.S. for its 2024 rankings, with notable distinctions: No. 1 for diversity (tied) and No. 3 for student experience. The University is designated as a Hispanic-Serving Institution, a Minority-Serving Institution, and a Military Friendly School. For more information on the University of Houston-Downtown, visit uhd.edu.