Campus and Community

2015 W-2 Forms to be Available in PASS Jan. 21

EmploymentServicesOperationsFaculty and staff can access their 2015 W-2 forms in PASS, Jan. 21, 2016.  At that time, employees who have selected the electronic option will have immediate access to print their W-2 forms. Electronic W-2 forms contain all required information and comply with all applicable IRS revenue procedures.  However, IRS regulations require that each employee give his/her consent to receive an electronic W-2 form in place of the paper version.

We strongly encourage all employees to elect to receive electronic W-2 forms.  Employees who receive their W-2 forms electronically support campus-wide sustainability and cost-saving initiatives as well as help minimize the potential for identity theft by providing more secure form access.  Additional benefits of electronic W-2 forms are:

  • Earlier access to W-2 form, since paper copies will not be mailed out until the end of January.
  • Eliminates lost, stolen, delayed or misplaced forms as a result of the U.S. Postal Service.
  • Access from any internet connection at any time via PASS.
  • Employees have the option to print multiple copies at their convenience.
  • Once consent is given, it remains in force.  (Starting this year, no annual renewal is required.)

To take advantage of this opportunity, employees may access PASS and consent to receive their W-2 electronically by following the steps below.

  1. Access PASS by clicking on this link.
  2. Log in to PASS by using your 7-digit Employee ID # and PASS password.
  3. Click on the PASS (Human Resources) icon.
  4. Click “W2 Consent” link (5th link on the left under Action Items).

To print your W-2 from PASS on or after Jan. 21, please follow the instructions below.

  1. Access PASS by clicking on this link.
  2. Log in to PASS by using your 7-digit Employee ID # and PASS password.
  3. Click on the PASS (Human Resources) icon.
  4. Click “W2 Print” link (6th link on the left under Action Items) and “2015.”
  5. Select “Agree to Electronic Consent” and “Accept Agreement”.
  6. Click “Click Here to Proceed to W-2 Printing” and “Click Here to View and Print your 2015 W-2”.
  7. Enter your password.  Your password is your date of birth (MMDDYYYY).

Paper 2015 W-2 forms will be mailed by Jan. 31 to employees who did not consent to receive their W-2 forms electronically.

If you need assistance, please contact Ivonne Montalbano, vice president of Employment Services and Operations.